Best Property Management Software in 2025 – Top Tools for Rental and Property Management
Managing rental property isn’t easy. You have to track rent, handle repairs, screen tenants, and stay on top of local laws. Property management software helps by taking care of the daily tasks. It saves time, reduces mistakes, and makes running rentals smoother.
There are numerous property management software options than ever in 2025. Some are built for landlords with a few units. Others serve big firms with hundreds of properties. Choosing the best one depends on your size, budget, and needs. Here’s a list of the top property management software for this year, with pros and cons for each.
1. Buildium
Best for: Property managers with 50+ units
Buildium is one of the most trusted names in property software. It’s made for professionals who manage several buildings or units.
Key features:
- Online rent collection
- Maintenance tracking
- Tenant screening
- Owner and tenant portals
- Accounting and reports
Buildium’s layout is clean and easy to follow. Rent payments, late fees, and expenses are tracked in real-time. You can also print checks or send them electronically. Maintenance requests are handled through a portal, which saves time and avoids confusion.
Cost: Starts at about $55/month. Price goes up based on unit count.
Pros:
- Full-featured
- Good support
- Scales with growth
Cons:
- Not ideal for landlords with just a few units
Gets costlier as the unit count increases
2. AppFolio
Best for: Large portfolios and commercial properties
AppFolio works well for both residential and commercial rentals. It's packed with features and helps with everything from marketing to maintenance.
Key features:
- Online leasing
- AI leasing assistant
- Mobile inspections
- Rent collection
- Custom reporting
AppFolio automates many tasks. It even offers smart tools like AI chat for renters. Managers can handle leases, view reports, and message tenants all from one place.
Cost: Starts at $1.40 per unit per month (minimum $280/month)
Pros:
- Advanced tools
- Great for scaling
- Handles complex needs
Cons:
- High starting cost
- Maybe more than what small landlords need
3. TenantCloud
Best for: DIY landlords and small portfolios
TenantCloud is simple, affordable, and easy to use. It works well for landlords with a few units who want to do it all themselves. If you’re new to managing rentals, it’s one of the best rental property management software options to start with.
Key features:
- Free basic plan
- Online rent payments
- Tenant screening
- Maintenance requests
- Expense tracking
TenantCloud has a clean dashboard. It gives you what you need without a lot of extras. You can upgrade to more tools, like syncing with QuickBooks.
Cost: Free basic plan. Paid plans start at $15/month.
Pros:
- Low-cost
- Easy for beginners
- Cloud-based
Cons:
- Fewer features than big-name tools
- Some reports are limited
4. Rentec Direct
Best for: Mid-size landlords and managers
Rentec Direct strikes a balance between features and price. It’s built for landlords and managers who want strong tools without breaking the bank.
Key features:
- Online rent collection
- Bank syncing
- Tenant screening
- Marketing tools
- Owner and tenant portals
Rentec also includes accounting features, like ledgers and 1099 forms. Setup is fast, and support is helpful.
Cost: Starts at $45/month for Pro version
Pros:
- Reliable
- Good support
- Helpful accounting tools
Cons:
- Not as modern-looking as some others
- Limited mobile app features
5. DoorLoop
Best for: All-in-one management with modern design
DoorLoop is newer, but it’s growing fast. It has a smooth design and handles everything from tenant apps to full accounting. It is one of the best rental management software choices for those who want a fresh, easy-to-use platform.
Key features:
- Online rent and payments
- Tenant screening
- Lease management
- QuickBooks sync
- Work order tracking
DoorLoop is easy to learn and quick to set up. You can add custom fields and reports. It works well for both small and large portfolios.
Cost: Starts at $59/month
Pros:
- Modern interface
- Fast onboarding
- Strong support
Cons:
- Lacks some deeper features for big firms
- Still growing
6. Hemlane
Best for: Remote landlords and hybrid managers
Hemlane is built for landlords who want help without giving up full control. It connects you with local agents for tasks like showings or inspections. For landlords who don’t want to be involved in every detail, this might be the best rental property management software.
Key features:
- Rent collection
- Lease tracking
- Local agent network
- Maintenance coordination
- Tenant screening
Hemlane splits tasks between you and others. You stay in charge but get help where it counts.
Cost: Starts at $30/month + $2 per unit
Pros:
- Great for out-of-town owners
- Unique hybrid model
- Responsive support
Cons:
- Costlier with more units
- Not ideal if you want to handle everything yourself
7. Avail (by Realtor.com)
Best for: First-time landlords
Avail is built for people who are new to managing property. It keeps things simple and helps with basic rental tasks.
Key features:
- Rent tracking
- Lease templates
- Tenant screening
- Listing syndication
- Repair tracking
Avail walks you through each step. It helps with leases, payments, and communication. You also get helpful tips along the way.
Cost: Free basic plan; $7/unit/month for premium
Pros:
- Beginner-friendly
- Free plan available
- Backed by Realtor.com
Cons:
- Limited features in the free version
- Not built for large portfolios
Top Property Management Software in 2025
| Software | Best For | Starting Price | Free Plan | Key Features |
| Buildium | Managers with 50+ units | $55/month | No | Rent tracking, accounting, tenant/owner portals |
| AppFolio | Large and commercial portfolios | $280/month minimum | No | AI tools, leasing, mobile inspections |
| TenantCloud | DIY landlords, beginners | Free or $15/month | Yes | Rent payments, QuickBooks sync, maintenance |
| Rentec Direct | Mid-size portfolios | $45/month | No | 1099s, ledgers, bank sync, marketing |
| DoorLoop | Modern all-in-one use | $59/month | No | Lease tools, QuickBooks sync, work orders |
| Hemlane | Remote landlords | $30 + $2/unit | No | Local agent help, lease tracking, maintenance |
| Avail | First-time landlords | Free or $7/unit | Yes | Lease templates, screening, listing syndication |
How to shortlist the Best Software for Property Management?
You must consider the following factors while choosing the best software:
- Number of units: Some tools work better for small portfolios, others for big ones.
- Budget: Free tools may be enough for a few units. Bigger firms should plan to pay more.
- Features: Make sure it has all the features you need. Check for rent tracking, repairs, leases, reports, and many more.
- Ease of use: If it’s hard to use, you won’t use it. Look for a clean dashboard and clear layout.
- Support: When you need help, support matters. Choose a company that backs up its product with after-sales service and support.
Property Management Software Trends in 2025
In 2025, software tools are doing more than ever. Here are key trends to know:
- AI Assistants: Many platforms now use AI to answer tenant questions or help with leasing tasks.
- Mobile-First Tools: Tenants and landlords expect to manage everything from their phones.
- Automated Accounting: Features like bank sync, 1099 creation, and QuickBooks integration are standard.
- Virtual Showings: Some tools support video tours and remote inspections to save time.
- Stronger Data Protection: With new laws, software now includes built-in compliance and data security.
These trends help landlords save time, and stay updated with new rental rules.
Conclusion
In 2025, you have plenty of options for property management software. Whether you manage one unit or hundreds, software can make it easier. You can collect rent, screen tenants, track repairs, and stay organized. The right software depends on your goals, the size of your portfolio, and how involved you want to be.
If you're managing rentals/properties and want to run things more smoothly without getting involved in daily tasks, using software is a smart way. At Confiance, we help real estate business owners with our property management bookkeeping services. We can help you out with the best software that is suitable for your business. Get in touch to know how you can efficiently manage your property portfolio and grow your rental income.
FAQs
What is the most popular property management software?
Buildium and AppFolio are two of the most used tools. They’re trusted by property managers because they’re easy to use and work well for large portfolios.
What are the 4 types of property management?
- Residential – Homes, apartments, condos
- Commercial – Offices, retail spaces, warehouses
- Industrial – Factories, plants, and storage sites
- Special-purpose – Schools, hotels, and senior housing
What software is best for landlords with a few rentals?
TenantCloud, Avail, and RentRedi are good choices. They’re simple, low-cost, and easy to learn.
Can I use property management software if I’m not a tech person?Yes. Many tools are made for beginners. Look for one with a clean layout, clear steps, and helpful support.
Can I manage multiple properties with one software?
Yes. Most modern tools like Buildium, AppFolio, and DoorLoop support multi-property management with separate accounts and tenant tracking.
Do I need special software if I only manage a few units?
If you manage under 10 units, simpler tools like Avail or Stessa may be enough. They offer core features without the high cost.